Copyright: Lytham St Annes Art Society

Registered Charity No. 513961

website designed & administered by Harvey Foster

Subscriptions

Subscriptions are reviewed annually and are due on or around 1st April. For 2018/19 the subscription covering 1st April to 31st March is £32. Junior membership is £5.00. All members are encouraged to renew promptly.

For new members there is an additional joining fee of £15. For new members joining between 1st October & 31st March the subscription is £15.00 covering the remainder of the year plus a joining fee of £15.00.

We also ask tax payers to contribute to Gift Aid as this is a very important part of our income. Anyone who wishes to complete a Gift Aid form can obtain this from the Studio or directly from Judy Taylor.

THE COMMITTEE

Lytham St Annes Art Society is a registered charity and consequently has to be governed by a Board of Trustees and by a set of Rules. The Board of Trustees, otherwise known as the Society’s Officers and Committee are elected annually at the Annual General Meeting (AGM) each year by the members present. The Committee is headed by the President of the Society who is in office for one year, and who is replaced by the President Elect at the following AGM.

The Society has been in existence since 1912, and more about its history can be found on the “About Us” page. Of course the history of any organisation would not be complete without its list of Past Presidents.

 

 

 

MEMBERSHIP

The Society prides itself on being an active group of mixed ability artists. We have a very extensive diary of workshops, events and exhibitions. Our workshops cover a large array of activities for both beginners and experienced artists.

The society has capacity for upto 440 members. Once this number is reached the membership is closed and a waiting list is opened. We believe that this number allows workshops to function happily without being too crowded.

Over the years we have seen several new members join the society and their dedication and contributions have been much welcomed. Everyone is encouraged what ever their skills to exhibit their art/crafts in our studio and other exhibitions which are open to the public.

Requests for membership should be addressed to our Membership Secretary Judy Taylor, or by applying in writing to Lytham St Annes Art Society, The Studio, Haven Road, Lytham, Lancashire, FY8 5EG. New applicants will be advised if there is a waiting list on receiving applications. Thank you to those who continue to support the society by promptly renewing their subscriptions.

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DRAFT MINUTES OF THE LYTHAM ST ANNES ART SOCIETY

ANNUAL GENERAL MEETING

held at The Studio, Haven Road, Lytham St Annes 11th May 2018.

 

1. The meeting was opened by the President, Peter Dixon, there were 47 members present and therefore the meeting was quorate.

 

Peter welcomed everyone to the Annual General Meeting of Lytham St Annes Art Society, with a special welcome to new members.  He said that it seemed like only a short time ago that he was honoured to be elected to the Presidency of this historic society and found it hard to believe that twelve months had passed; it felt more like a couple of months.  He also said that he had enjoyed himself during his period of Presidency.

He thanked the committee, the volunteers and helpers who have contributed to the running of the society.

 

Peter then went on to say that during his year in office we have seen some changes in workshop leaders and that a significant change was the alteration of workshop timings from 10am till noon and 2pm till 4pm, to now becoming almost a full day workshop and he was pleased to see an innovation like this.

 

Finally, Peter thanked all the members, including those who attend workshops, those who exhibit at the exhibitions and those who turn up for the annual general meeting.

 

2. Apologies for Absence:

Apologies were received from:  Alan Bealey, Sandra Ball, Barbara Waite, Geoff Bellingham, Doreen Walsh, Sandra Green, Elaine Smith, William Barker and Norma McElwee, Robin Theobald.

 

3. Minutes of the previous AGM held on Friday 5th May 2017.

The minutes of the previous meeting had previously been circulated and they were accepted as being a true record of the meeting.  Proposed by David Fisher and seconded by Margaret Rodwell.

 

4.  Matters Arising.  There were no matters arising from these minutes.

 

5. Secretary’s Report.  The Secretary’s report is as follows:

Secretary’s Report 2018.

Our membership secretary Judy Taylor, tells me that Membership at the beginning of April stood at almost 320.  Whilst we have received some resignations, new members are joining all the time and money is still coming in from existing members.  As of today it stands at just approximately 270 which means we have sufficient paid up members here tonight to have the required representation of membership.  At the beginning of the year membership was very low compared to membership since the present Studio opened.  The committee have made every effort to increase membership but possibly need to do more.

At this time I usually ask for us to take a minute or so to think about those members who have passed away this year, particularly those who have served the society as volunteers.

A reminder that the aims of LSAAS are...To advance the education of the public by fostering an interest in the arts of painting, drawing, sculpture, design, architecture, the crafts, music and live theatre and to bring together those who are interested in these arts and crafts.

How we have fulfilled them?

Thanks to the number of dedicated volunteers who run them so diligently - 11 daily workshops have been offered throughout the year, when Members have been given the opportunity to use a variety of media.  Despite several changes this year, they have again proved to be popular.

Some, by liaising with Lancashire Adult Learning, have been able to provide professional tutors.  Unfortunately, as with many projects of this kind funding has been removed.  In the autumn, LAL additionally offered a course open to the public.  This proved to be quite successful as it not only generated new members but raised income for hire of the Studio. LAL are due to hire the Studio again next month.   There have also been a few popular Sunday workshops organised by Dini Whur.

Some workshops are larger than others but still an average of 150 people attend the workshops each week.   As usual this year there will be a few slight changes to the workshop programme which will soon be distributed along with the Summer Newsletter.

 Studio Exhibitions, coordinated by Peter Dixon have been a fine example of the variety and high standard of achievement.  These exhibitions can, of course, be seen at the twice monthly Coffee Mornings which are open to the general public, who can learn about what’s on at the Studio and surrounding area in the field of art and meet like-minded locals. Workshop members continue to use our well stocked Library, run so efficiently by Sandra Hallergard.

 

There have, as usual been three main exhibitions: Spring 2017 in the Fylde Gallery, coordinated by Harvey Foster, supported by Janet Lees.  Whilst there were fewer entries than in previous years it was a superb exhibition admired by over 1400 visitors. During one of her sitting duties, Cath was asked by a little girl how she did her panting which was on display.  Cath invited her and an adult along to the Studio workshop where she and her grandmother had a Cath special demo.

This year’s exhibition is currently running and as the number of entries have decreased, it wasn’t considered viable to employ an adjudicator at a cost of £100. Therefore, there were no highly commended awards.

During the Summer Exhibition in the Studio, Cups were presented by The Deputy Mayoress of Fylde who accompanied the Deputy Mayor who formally opened the Exhibition.  Also invited were those who had purchased paintings at last year’s exhibitions.  This resulted in sales and grateful thanks from those who attended. The cup winners were,

Revis Cup - Watercolour ANNE SCHOFIELD

Tom and Mary Coates Cup – Acrylic PETER DIXON

Maissie Simmons Cup – Pastel PHILLIPPA J. EDWARDS

Spencer Cup – other media PHILLIPPA J. EDWARDS

Turner Cup – oil DEREK LEYLAND

Holgate Cup – sea or landscape KEN ROBERTS

Eileen Wooding Cup – for Nature CATHERINE GIBSON

10 HIGHLY COMMENDED

ROBIN THEOBALD

BARBARA WAITE

PAT THORN - 2

MAGGIE CHOWNS - 2

DIANA THOMPSON  

GRAHAM SMITH

KEN ROBERTS

HARVEY FOSTER

 

In the autumn we held another successful exhibition at the Lytham Heritage Centre, once again coordinated by Doreen Walsh.

During August, Cath Swarbrick, Graham Smith and Christine Waring shared the studio exhibition, putting on a splendid display of achievements by our workshop members.

Also as usual we had two outdoor Exhibitions, organised by Robin Theobald.   I would like to thank Robin for a comprehensive weather report and which proved to contribute to the number of exhibitors and visitors.  Almost £300 was raised for the society’s funds.  Lytham being the more successful in terms of exhibitors and sales.

Overall, a total of nearly 3000 visitors were able to view an eclectic mix of art work produced by members; plus, of course, an unknown number viewing two Open Air Exhibitions.  Some of our members exhibited at other exhibitions both locally and further afield.

Unfortunately, we have currently no news on the situation regarding Clifton Hospital exhibitions.

Joyce Wiseman organised no less than fourteen Saturday Lectures this year, regularly attended by many, Joyce hosting most of them.  Again the lectures proved to be very successful, with renowned artists giving demonstrations to members and members of the public in a variety of media.  

Barbara Waite once again organised The Christmas Gift Fair in December which gave the general public the opportunity to purchase splendid crafts.  

Harvey Foster tells me our website continues to score hits, more than 16,000 since it started, with hundreds per week visiting the site.  Harvey regularly updates it with all our events.   We have a page on Facebook, which I am told many of you use.  Susan Frye, who has been keeping it up to date has retired from the post and thanks must go to her and Amanda Joynt who is to take over.

Through our email circulation, attention is drawn to what’s on in the area and at the Studio.  We now have around two thirds of our members on email.  Quite interesting as when I first became Secretary more than 10 years ago.  Less than half the committee had email addresses and we had no members giving us their address, no website, or email address ...We have certainly moved with the times!  

Super Publicity ads produced by Barbara Waite can be found dotted around the Fylde and you will have noticed our brand new notice board at the front of the building.  This was paid for from the generous legacy left to us by the late Alan Marsden.  Barbara has yet again produced a stunning glossy brochure drawing attention to all we do.

We celebrated the 10th Anniversary of the opening of our Studio, with a fashion show and afternoon tea which was thoroughly enjoyed by many members and their guests.  Thanks go to Barbara Waite and her team of helpers.

Organized by Sue Worden, there were 2 successful trips, The Imperial Hotel and more recently a trip to Liverpool to see the Terracotta Army.

The annual theatre trip to the Royal Exchange Theatre in Manchester, was for the last time organised by Anne and Arnold Schofield.  Having done it for decades they have decided to ‘retire’.  Thankfully they are still supporting other events.

 In December, we had seasonal celebrations for members and guests, The Christmas Lunch, this time at the Clifton Arms organized by Sue Worden and her team. The Sherry and mince pie coffee morning and several workshop parties as ever proved popular.

In March Members and Guests enjoyed the annual quiz, with delicious food.  Thanks again to Sue and her team.

The committee are already planning more social events in the coming year, watch the notice board and newsletter and website for details.

Our Handbook, which is in the Library for reference, has been updated to keep up to date with the responsibilities and duties of our trustees (the committee), always following the advice of the Charities Commission on what is best practice.

There have been three informative Newsletters giving all the information about life at the Studio, so well put together by our Editor Cath Swarbrick.

On a personal note:  I would like to take the opportunity to thank all those who volunteer to make our charity a success.  Special thanks to the Committee for their dedication and support they have given me in my role for so many years and their patience during my recent house move! I would also like to congratulate Peter on a successful year as President and continuing in his role in charge of Studio Activities supported by Pat who has kept the Studio diary.  I must also thank Eileen for the support she has given Peter in his dual role.

As well as keeping the Studio Diary Our Treasurer Pat Shuttleworth has diligently kept the books in order and as a result you will see our charity is in a good financial position.

6.  Matters Arising from the Secretary’s report.

None. There were no questions and the report was accepted by Barry Williams and seconded by Arnold Schofield.

7. Treasurers Report.  The Treasurer advised the meeting through the financial balance sheet and the income and expenditure account for the year ending March 2018.  Her report is a follows:

TREASURER’S REPORT 2018      AGM 11TH MAY 2018

The Accounts have once again been examined by Howard Gebhard Chartered Accountants. Howard does not charge a fee, but we give him a gift.  He has agreed to examine the accounts against next year on the same basis, for the 32nd year!!!!This year we have a surplus of £6986. £5000 of this is the legacy from Alan Marsden.

If we look at the Income and Expenditure Account:

Looking at the figures generally, income is down this year by a total of £1100.

Income:

1. Subscriptions. You will see that our subscriptions and gift aid income has gone down this year by £616. Income from coffee mornings has also reduced by £248.This is due to a reduction in our membership. This is why we have increased subscriptions by £2 per person, so that we can still make ends meet.

2. Studio Hire. We have hired out the studio a couple of times this year, which has benefitted the society by £180.

3. Exhibitions. The net income received from exhibitions this year has fallen by £133, compared with last year.

4. Social events We have made a profit of £398 this year on social events (£378 last year) fallen by £20.

5. Studio Activities income is £1363, net of the £300 given to the Life Group towards the employment of models. This is £147 more than last year, which means that although membership has gone down, more of our members are attending workshops.

6. Lectures. The lecture income is down on last year, but has almost paid for the cost of the lecturers. There is a deficit of £49.

7. Table Sales. Once again Income from the sale of art supplies donated to the society has proved very beneficial, amounting to an amazing £618.

This is down £248 on last year.

Expenditure:

Following on from previous years, we budgeted for there to be an increase in expenditure on overheads of 10%. This has happened, increasing our expenditure by £1232.

We have spent a lot on Repairs this year, due to dealing with the drain problems. We have received £816 from the insurers for this, less our excess of £250.

I will now go on to the Balance Sheet which is on the other side of your paper copy.

1. Two items have been purchased and added to assets this year: the notice board outside the studio and a filing cabinet for committee use. This is in the library. £1000 of Alan Marsden’s legacy has been used to help pay for the notice board.

2. We currently have £24000 invested in a Fixed Term Deposit at 0.85%. It matures in December 2018. £20000 of this is part of the Building Maintenance Fund, and £4000 is the remainder of Alan Marsden’s legacy.

3. The Building Maintenance Fund now stands at £31517. We have transferred £2948 into the fund, which, along with interest earned of £204, brings it up to 5% of the insured Declared Value (£630328), which is the rebuild cost of the Studio.

4. The value of the society’s assets has increased by £7190. This is made up of the surplus of £6986 and interest of £204.

Later on our President is going to propose a change in the Society’s rules. For the last 31 years our accountant Howard Gebhart has independently examined our accounts. This is a less detailed job than an actual audit of the accounts. This is within in the rules of the Charity’s Commission, as the Society is not large enough to require the accounts to be audited. However, Rule 9 of the Society’s rules states that the “AGM will receive the Annual Report and audited accounts of the Society prepared in such form as the Charities commission may direct”. In order to correct the rules, the President will propose that the word audited will be removed from rule 9.

8.  Matters arising.  There were no matters arising from the Treasurers report and it was accepted by Diana Thompson and seconded by Cath Swarbrick.

 

9.  President.  The President, Peter Dixon explained the reason for the rule change regarding the auditing of documents as outline above in the Treasurers report and this was accepted by the audience by show of hands.  This change will be promulgated in the Society rule book.

The President then formally handed over the seal of office to the president elect Ann Greenhalgh.

 

Ann said that this was her second time in office as President and that she will do her best to serve the Society in this role for the next twelve months.  

10.  Election of Committee.  The Secretary has received proposals for Officers and the Committee to serve for the year 2018/2019.  She then read out the nominations as listed below:

 

 

Post     Nominee  Proposed/Seconded

President Elect  Doreen Walsh               Peter Dixon/Ann Greenhalgh  

Immediate Past President  Peter Dixon                      

OFFICERS

Hon Treasurer  Pat Shuttleworth Incumbent

Hon Secretary  Trevor Loftus               Ann Greenhalgh/Peter Dixon

Hon Studio Manager, Framing  Graham Smith               Incumbent

Hon Membership Secretary  Judy Taylor            Incumbent

Hon Studio Activities/Bookings Manager/Archivist  Peter Dixon           Incumbent

 

OTHER COMMITTEE ROLES

Assistant Secretary  Jacqueline King        Peter Dixon/Pat Shuttleworth

Assistant Treasurer  Jane Rigby  Incumbent

Studio Social Secretary  Sue Worden          Incumbent

Assistant Studio Social Secretary/Newsletter  Cath Swarbrick          Incumbent

Autumn Exhibition  Doreen Walsh  Incumbent

Insurance Co-ordinator/Open Air Exhibitions  Robin Theobald     Incumbent

Press Officer   Janet Lees    Barbara Waite/Peter Dixon

Christmas Gift Fair  Barbara Waite  Incumbent

Committee members  Mary Chantler  Peter Dixon/Ann Greenahalgh

William Barker    Peter Dixon/Ann Greenhalgh

 

 

NON-COMMITTEE ROLES

Charity Commission Co-ordinator, Harvey Foster  Incumbent

Website Administrator,  Harvey Foster     Incumbent

Lecture Secretary   Joyce Wiseman     Incumbent

Librarian  Sandra Hallergard    Incumbent

Social Media  Amanda Joynt   Incumbent

 

EXHIBITIONS 2017/18

Spring:   Harvey Foster/Janet Lees

Summer:  Committee

Autumn: Doreen Walsh

St Annes Open Air and Lytham Open Air: Robin Theobald

Studio Exhbitions: Peter Dixon/Workshop Leaders

She asked if there were any other proposals from members and there were none.  She therefore asked the meeting to approve the selection and this was accepted by unanimous show of hands.

The President then gave thanks to David Fisher who is to retire from the committee.  She said David has been a dedicated volunteer since 2002 most of the time in the role of Treasurer and more recently President.

 

11.  A.O.B.  

1.  Joyce Wiseman commented on how nice it was that during this meeting, the Society had a minutes silence in memory of those members who have died during the year and asked if their names could be read out at this point.  This was accepted.

2.  Joyce Williams asked if the ceremony of handing over the chain of office could be photographed and held in the Society archives as a photographic record of the occasion.  This was agreed.

 

The meeting was closed at 20:15hrs all business having been completed.

 

Ann Greenhalgh.  President.  …………………………………………..Date…………………

 

 

Trevor Loftus. Hon Secretary.  ………………………………………….Date…………………