DRAFT MINUTES OF THE LYTHAM ST ANNES ART SOCIETY
ANNUAL GENERAL MEETING
held at The Studio, Haven Road, Lytham St Annes 5th May 2017.
The President, David Fisher opened the meeting. There were 57 members present. He
gave thanks to the officers and committee for their support throughout the year.
In addition he thanked all the members who supported the committee in many ways
in organising various exhibitions in the studio and further a field. He gave thanks
to everyone who helped and attended studio activities, impressing that every little
The President then proceeded with the Agenda saying apologies for absence had been
Alan and Wilma Bealey, Carole Ainley, Pauline Butler, Sue McCauley, Sonia Haslett,
Doreen Walsh, Jack Owen, Diana Greenhough, Diana Thompson and Sandra Ball.
The minutes of the A.G.M. 2016 had been distributed for all to read and were accepted
by those present at the meeting. Proposed by Harvey Foster and seconded by Cath
There were no matters arising.
The Secretary’s Report was then presented by Ann Greenhalgh.
Ann said the Membership Secretary said at the end of March membership stood at 340.
Whilst we have received some resignations, new members are joining all the time and
money is still coming in from existing members. She said as of today it stands
at approximately 250, this means with 60 in attendance tonight, we have sufficient
paid up members present to have the required representation of membership at our
annual general meeting.
The Secretary reminded those present of the aims of the Charity. To advance the
education of the public by fostering an interest in the arts of painting, drawing,
sculpture, design, architecture, the crafts, music and live theatre and to bring
together those who are interested in these arts and crafts.
She asked, “ How we have fulfilled them?”
The Secretary continued...Thanks to the number of dedicated volunteers who run them
so diligently 11 daily workshops have been offered, three throughout the year, when
members have been given the opportunity to use a variety of media. Ann added that
despite several changes this year; they have again proved to be popular.
Some, she said, by liaising with Lancashire Adult Learning, have provided professional
tutors. Others have provided special workshops, inviting professional artists to
demonstrate techniques. Some workshops are larger than others but still an average
of 170 people attend the workshops each week.
The Secretary said as usual there have been the monthly Studio Exhibitions which
are always a fine example of the variety and high standards of achievement at workshops.
These exhibitions can, of course, be seen at the twice monthly Coffee Mornings which
are open to the general public, who can learn about what’s on at the Studio and surrounding
area in the field of art and meet like-minded people. Workshop members continue to
use our well stocked Library.
She said that there have, as usual, been three main exhibitions:
Spring 2016 in the Fylde Gallery with this year’s currently running.
She said during the Summer Exhibition in the Studio, local children contributed to
the fine display of work. Cups were, as usual, presented by The Mayor of the Fylde.
As last year in support of the Lytham St Annes Rotary, we judged their children’s’
art competition and donated prizes from our Community Art Fund. The winners were
presented their prizes at the opening of our summer exhibition and the winners work
displayed alongside that of members. The exhibition created a great deal of interest
with several prospective new members attending.
In the autumn we held another successful exhibition at the Lytham Heritage Centre.
During August, there was a well attended Studio Exhibition.
Also as usual we had two outdoor Exhibitions, one in St Annes , and one in Lytham,
when members exhibited their work and chatted to the general public about our Charity.
Over all a total of nearly 3000 visitors were able to view an eclectic mix of art
work produced by members; plus, of course, an unknown number viewing two Open Air
Exhibitions and the Hospital Exhibition. Some of our members exhibited at other exhibitions
both locally and further a field.
All year we have had work displayed in the Clifton Hospital
This year thirteen Saturday afternoon lectures took place and again they proved to
be very successful, with renowned artists giving demonstrations to members and members
of the public in a variety of media.
In August, we welcomed The Artist and Leisure painter magazine team. They used our
Studio for a whole day demonstration by a well known local artist and delegates came
from as far away as Nottingham and Shropshire.
In December we held the Craft fair, which gave the general public the opportunity
to see and purchase splendid crafts.
The Secretary said that our website continues to score hits, more than 16,000 since
it started, with about 120 people per week visiting the site. It is regularly updated
with all our events. We have a page on Facebook, which she is told many members
Through our email circulation, attention is drawn to what’s on in the area and at
Super Publicity ads are produced and can be found dotted around the Fylde and our
plan is to have a new notice board at the front of the building. Again we have
produced a stunning glossy brochure drawing attention to all we do.
In December, we had seasonal celebrations for members and guests, the Christmas Lunch
with a live pianist. The sherry and mince pie coffee morning and several workshop
parties as ever proved popular. In January, there was a successful trip to the Royal
Exchange Theatre, Manchester.
In March members and guests enjoyed a hot pot supper and art based quiz.
Ann said that our Handbook, which is in the Library for reference, has been updated
to keep up to date with the responsibilities and duties of our trustees (the committee),
always following the advice of the Charities Commission on what is best practice.
The Secretary confirmed that our members had been issued with three informative Newsletters
giving all the information about life at the Studio.
The Secretary then concluded by saying that the Treasurer has diligently kept the
accounts in order and as a result our charity is in a good financial position.
She said, “As for the future we continue to strive to fulfil our objectives”.
The Secretary then asked if there were any matters arising from her report. As there
were none, she handed over to The Treasurer, Pat Shuttleworth for her report.
The Treasurer said the Accounts have once again been audited by Howard Gebhard Chartered
Accountants. She said Howard does not charge a fee, but we give him a gift and he
has agreed to audit the accounts again next year on the same basis.
Pat said that this year we have a year end surplus of £4321. A large percentage
of this has been transferred to the Building Maintenance Fund, bringing the balance
to £28,365 which is 4.5% of the cost of rebuilding the studio. She said as we are
coming up to the 10th anniversary, the committee are in the process of having the
Studio re-valued for rebuild purposes.
The Treasurer then highlighted specific items from the income and expenditure where
there appeared to be a significant increase or decrease from last year. For example,
whilst there appears to be a significant reduction in expenditure on printing and
stationery, this is essentially due to the printing company sending invoices early
in 2016 and late this year. Repairs and renewals expenses have increased due to
problems with faulty lighting and blocked drains. She added that we have also had
to purchase a new refrigerator. She also pointed out that there has been a fall
in income from studio activity groups. However, spending on utilities has fallen
due to the negotiating a better contract.
Pat then referred to the balance sheet stating that it was pretty much self explanatory.
She pointed out that we have £20000 on deposit at 1.1% interest rate maturing in
December 2017. General Fund assets total £4553 and the Community Art Fund remains
She concluded by confirming that the charity is in a good stable financial position.
The Treasurer then asked if there were any questions or matters arising from her
report. There were none. The Treasurer’s report was then accepted, proposed by
Arnold Schofield and seconded by Jane Rigby.
The President then reiterated his thanks to all volunteers who have made his job
easy this year. He said he knows this can be very rewarding and is much appreciated.
He added, however, that it is often extremely difficult to find new volunteers, not
just as trustees (committee members) but those all important jobs which keep the
The President then handed over the sash to President Elect Peter Dixon, wishing Peter
success in his role. The new President said that he was honoured to be elected President
of LSAAS. He thanked the retiring President David Fisher for all the work he had
done over the past year and all the previous years when he was Treasurer. He also
thanked Derek Leyland on his retirement from the committee. Peter also thanked workshop
leaders and other volunteers.
The President then proceeded with the election of the committee 2017/18 as follows:-
Post Nominee Proposed/Seconded
President Elect Ann Greenhalgh David Fisher/Peter Dixon
Immediate Past President David Fisher
Hon Treasurer Pat Shuttleworth Incumbent
Hon Secretary Ann Greenhalgh Incumbant
Hon Studio Manager, Framing Graham Smith Incumbent
Hon Membership Secretary Judy Taylor Incumbent
Hon Studio Activities/Archivist Peter Dixon Incumbent
Studio Bookings Pat Shuttleworth David Fisher/Ann Greenhalgh
Assistant Secretary Trevor Loftus Incumbent
Assistant Treasurer Jane Rigby Incumbent
Studio Social Secretary Sue Worden David Fisher/Ann Greenahlgh
Assistant Studio Social Secretary Cath Swarbrick Sue Worden/Ann Greenahlgh
Autumn Exhibition Doreen Walsh Incumbent
Open Air Exhibitions Robin Theobald Incumbent
Press Officer and Craft Fair Barbara Waite Incumbent
Newsletter editor Cath Swarbrick Incumbent
Committee member Janet Lees Peter Dixon/Ann Greenahalgh
Other non-committee roles were then read by the President.
Charity Commission Co-ordinator, Harvey Foster Incumbent
Website Administrator, Harvey Foster Incumbent
Lecture Secretary Joyce Wiseman Incumbent
Librarian Sandra Hallergard Incumbent
Social Media Amanda Joynt/Susan Frye Incumbent
By a show of hands all were accepted.
The President then said that with the appointment of Sue Worden and Cath Swarbrick
to coordinate social activities we are looking to improve the social side of the
society, with trips and special events planned. He said we are always looking for
‘new blood’ to join the committee with new ideas, not just for one specific job but
to help overall in the running of the charity.
The President then asked if there was any other business.
As there was no other business the meeting closed at approximately 8.15 p.m.